Last updated 30 September 2026 · LinkedOtter LLC · GDPR & CAN-SPAM aligned
Flarea is operated by LinkedOtter LLC ("we", "us"), a New York limited liability company at 440 Kent Ave, Brooklyn, NY 11249. We provide a live-broadcast / webinar platform. This policy explains what personal data we process and your rights over it. For privacy questions, contact privacy@linkedotter.com.
Account data (name, email, password hash via our auth provider). Event & registration data you or your attendees provide (name, email, optional company, consent records). Usage data (pages viewed, features used, device/browser, IP address, approximate location). Live-session data (transcripts, chat, reactions, recordings) when a host runs a show. Voice data may include microphone audio, speech-recognition transcripts, prompts, generated replies and audio, and technical session data when optional voice features are used. Cookies and local storage for sign-in sessions, UI preferences, and (on pages carrying our analytics pixel) a first-party visitor identifier (see Cookies & local storage below).
When you choose Start on Flarea’s Site Guide, your browser sends microphone audio to a real-time voice session. LiveKit transports the live audio. Speech-recognition, language-model, and speech-synthesis services process audio or resulting text to recognize your speech and generate a spoken reply.
See the Sub-processors page for the currently disclosed processing categories and regions.
The guide may display recent transcript text during the active session. Deployed provider settings may vary; handling and retention depend on the applicable providers’ terms and settings. This Policy does not state a fixed retention period for these sessions.
Optional browser dictation uses the browser’s speech-recognition capability. When you activate it, the browser captures microphone input and may process it on-device or send it to a speech-recognition service selected by the browser. Provider and data handling depend on the browser and its settings; recognized text is returned to the active field.
To provide the service (run events, send confirmations/reminders/replays, show analytics), secure and improve the platform, and meet legal obligations. We do not sell personal data. We do not use your private session content to train third-party models beyond what is needed to generate the features you invoke (e.g. AI summaries you request).
When you request a service conversation, we collect the details listed on the form and its page/campaign source to respond to your request. The inquiry is routed to Asaf at asaf@linkedotter.com through our configured email-delivery provider. We do not add you to marketing messages based only on this request. The message and related operational records are handled under the retention, security, legal-claims, and rights sections of this Policy. Contact privacy@linkedotter.com to exercise privacy rights.
Performance of a contract (providing the service you signed up for), legitimate interests (security, product improvement, and business-to-business outreach to professional contacts; see Research data & personalized outreach pages, where we describe the balancing test and your right to object), consent (marketing emails and optional cookies, withdrawable anytime), and legal obligation.
We rely on the following vendors, each under its own published data-processing terms: optional product analytics, optional website analytics & tag management, application hosting & content delivery, database, authentication & file storage, real-time audio/video transport & recording, media object storage, ai processing, background media compute, transactional email delivery, federated sign-in, payment processing, ai voice synthesis, crm synchronization (when a customer connects it). Each processes data only for the function described. The current canonical list, with purpose, data category, and region, is at /subprocessors.
When a host runs an event, the host is the data controller for their attendee list and we act as their processor. Hosts must have a lawful basis to contact the people they register or invite. One exception: if, during a show, you tell Flarea that something went wrong on your side and tap "Yes, follow up", Flarea may contact you once about that problem as the controller of that request, on the basis of your consent; you can withdraw it by unsubscribing, and the host is not told who asked.
We maintain a research dataset of public professional voices (name, job title, employer, topic, region, public platforms, estimated audience reach), compiled from publicly available sources such as company websites and public professional profiles. We did not obtain this data from you. We do not sell it. We use it for two things: to suggest relevant speakers and guests to hosts, and to build personalized outreach pages: a page addressed to a specific company that may name people who work there, with their job title and employer, alongside an illustrative AI-generated image. Those pages are not listed in our directory or indexed by search engines, but they are reachable by anyone holding the link, and recipients are encouraged to share them. Our lawful basis is legitimate interests (business-to-business outreach about a product relevant to your professional role); we have carried out and documented a balancing test weighing that against your privacy, and we do not include special-category data, personal contact details, or anything about your private life. You can object at any time and we will stop, including removing any page naming you. Request removal, correction, objection, or a copy, with no account, at /find/remove or privacy@linkedotter.com; verified requests are actioned within 5 business days and removals are suppressed so they do not reappear.
If you register for a show yourself (directly on Flarea's own signup page, or through a one-click "you might also like" signup), we link that registration to a single cross-host Flarea profile keyed to your email, so you can see your own history and replays at /me and so we do not treat you as a brand-new person every time you register with a different host. Shortly after you register this way, we also proactively email you a one-click sign-in link so that profile becomes a real account you can log into at /me whenever you like. You only ever get this email once. If a host instead uploads or imports your contact details themselves (for example, from a CSV of an existing list) rather than you registering directly, we do not create this cross-host profile or account for you at all: your registration stays only with that one host's event, exactly as if this profile feature didn't exist. Either way, this profile/account is ours, not any individual host's: a host only ever sees their own events and their own attendees, never your activity on another host's shows, and having (or not having) this account never affects your ability to watch a replay you already have a link to. Replay access never requires an account. You can export or permanently erase your profile yourself at any time from /me. No request needed.
If you ask us to invite a company to bring its events to Flarea, we store your request: the company you named, anything you typed with it, and your email, so we know who to tell if that company later publishes. When we approach the company we tell them how many people asked. We do not pass on your email address, your name, or the fact that you specifically asked, unless you have separately agreed to be named. Requests are part of your own profile: they are included when you export your data, and when you erase your profile they are detached from you, so the company keeps an accurate count of interest and nothing that identifies you. You can see and delete individual requests at /me.
We use necessary cookies and local storage for authentication, interface preferences and your privacy choice. Flarea uses optional product analytics and, where configured, website analytics and tag management to understand visits and service conversions. This includes browser/device information, visited pages, interactions and a browser identifier. Session recording is disabled in the application. Optional identifiers and capture require permission; advertising storage and personalization remain denied. Global Privacy Control and Do Not Track override a saved analytics grant. Manage or withdraw permission at /cookies. Withdrawal stops future optional capture and clears local Flarea visitor and attribution identifiers, but does not delete information already received; contact privacy@linkedotter.com for access or deletion requests. Hosts can also place the Flarea visitor pixel on their own sites and must configure their own consent controls. Clearing essential browser storage may sign you out.
We keep account and event data while your account is active and as needed for legal/operational reasons, then delete or anonymize it. Recordings and transcripts can be deleted by the host at any time from the dashboard, and we are rolling out automatic per-plan deletion of expired recordings. Until that is switched on, recordings are retained until a host deletes them or asks us to. Walk-on souvenirs you generate (the AI stage image and its shareable /stage page) are self-only and removed on request. Email privacy@linkedotter.com with the link and we take the page and image down; we do not retain your original uploaded photo.
Subject to your jurisdiction, you may request access, correction, deletion, portability, restriction, or objection, and you may withdraw consent. Attendees can self-serve export and deletion from their /me account; for any other request, email privacy@linkedotter.com and we will respond within the legally required time (we may first verify your identity). Every marketing email also has a one-click unsubscribe that feeds a global suppression list hosts cannot override; if you unsubscribe, we retain your email address on that suppression list after deletion, because it is the only way to keep honoring the opt-out. It is used for nothing else.
We do not "sell" your personal information, and we do not "share" it for cross-context behavioral advertising, as those terms are defined under the California Consumer Privacy Act (as amended by the CPRA), so there is nothing to opt out of in that specific sense. You may still submit a "Do Not Sell or Share My Personal Information" request to privacy@linkedotter.com and we will honor it. California residents also have the right to know, access, correct, and delete the personal information we hold about them, and not to be discriminated against for exercising these rights. For a Speaker Finder listing, you can remove or correct it with no account at /find/remove; for anything else, email privacy@linkedotter.com.
TLS everywhere, encrypted media (DTLS-SRTP), Postgres Row-Level Security isolating each host's data, hashed passwords, scoped & revocable API keys. See our Security & Trust page.
The service is not directed to children under 16; we do not knowingly collect their data.
We will post material changes here and update the date below.
Questions or a data request? Email privacy@linkedotter.com.